Data Protection Policy
How Youth Active handles, protects, and respects your personal information in accordance with UK Law.
01. Our Policy
Youth Active is committed to protecting the personal data of every individual we work with—including young people, staff, volunteers, partners, and supporters. This policy explains how we collect, manage, use, and protect personal data in line with our legal responsibilities under:
Our commitment is to handle personal data lawfully, fairly, and transparently, and to ensure the privacy and rights of individuals are always respected.
Why This Policy Exists
- Ensure compliance with data protection law
- Protect the rights of everyone whose data we hold
- Explain how we collect, store, and use data
- Reduce the risk of data breaches
- Ensure transparency and accountability
Scope of This Policy
This policy applies to:
Covers all personal data relating to identifiable individuals, regardless of format.
02. Data Processing Details
| Information Type | How We Use It | Legal Basis |
|---|---|---|
| Name, Address, DOB, Hobbies | Member registration & programme safety | Contract / Legitimate Interest |
| Health & Medical Info | Safe environment & health response | Consent / Vital Interest |
| Education & Employment | Career & development support | Consent / Legitimate Interest |
| Photos & Videos | Promotion and reports | Explicit Consent |
| Volunteer Data & DBS | Safe recruitment & management | Legal Obligation |
| Parent/Carer Details | Emergency communication | Safeguarding |
Data Protection Methods
Electronic Security
- Secure, password-protected systems
- Role-based access control
- Regular system backups
- Regular data reviews and deletions
Physical Security
- Locked cabinets and drawers
- Limited access to authorized staff
- Secure shredding for disposal
Your Legal Rights
Subject Access Requests (SAR)
Request access to your data by emailing our DPO. We respond within one calendar month. Usually free of charge.
Questions or Concerns?
Contact our Data Protection Team for support.